Thursday, June 21, 2018
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The regular meeting of the Council of the Corporation of the Municipality of Magnetawan was held at the Magnetawan Community Centre on March 14, 2018 at 1:00 P.M.

 

Council members present: Mayor Sam Dunnett; Deputy Mayor, Tim Brunton; Councillors Jack Crossman, Charlie Gray, John Hetherington.

 

Staff in attendance: Clerk-Administrator (C-A), Andrew Farnsworth; Deputy Clerk (DC), Nicole Fraser, Treasurer, Linda Saunders; Parks and Maintenance Manager (PMM), Steve Robinson; Fire Chief (FC) Dean Butticci; and Public Works Superintendent (PWS), Bruce Hill.

 

1. CALL TO ORDER

The meeting was called to order at 1:00 P.M.

The Mayor moved item 7.4.2. to ahead of 7.1.1. with the approval of Council.

 

2. ADOPTION OF THE AGENDA

RESOLUTION  2018-091

Moved by Councillor Brunton; Seconded by Councillor Crossman:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the agenda for this regular Council meeting of Wednesday, March 14, 2018.
(Carried)

  1. 3. DISCLOSURE OF PECUNIARY INTEREST

Councillor John Hetherington disclosed an interest in relation to agenda item 7.4.3 regarding discussion of the exchange of his lands beneath Bothams Rd. for lands owned by the Municipality.

4. ADOPTION OF MINUTES

RESOLUTION  2018-092

Moved by Councillor Gray; Seconded by Councillor Brunton:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the minutes of the regular Council meeting of Wednesday, February 28, 2018 and the special Council meeting of Tuesday, March 6, 2018.
(Carried)

5. PUBLIC MEETING PURSUANT TO THE PLANNING ACT

 

6. PRESENTATIONS

 

7. REPORTS FROM MUNICIPAL BOARDS, COMMITTEES, AND OFFICIALS

7.1. Treasury

7.1.1. Review of Draft Budget
Council provided the following:

  • the FC to bring the draft RFP for the new pumper/tanker to the next council meeting for Council to review.
  • the FC to send the two vehicles that can be disposed of this year to the wrecker now.
  • the FC to provide an activity report to Council for the next council meeting.
  • the PWS to research recycling compacting bins to reduce the amount of equipment needed at the landfill.
  • the Treasurer to bring a 3% tax rate final budget back to Council for the next council meeting to achieve the five year bridges, culverts and roads plan.

 

7.1.2. Approve issuance of tender for new pumper/tanker

RESOLUTION 2018-093

Moved by Councillor Gray; Seconded by Councillor Crossman:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan authorizes the Clerk-Administrator and the Fire Chief to issue a tender for the purchase of a new pumper/tanker fire truck.
(Deferred)

The FC, PMM and Treasurer left the meeting.



7.2. Public Works:

7.2.1. Public Works Superintendent (PWS) memo: Case dozer wiring harness failure

 

7.2.2. Report on Bridges and Culverts and receive PWS 5 year plan
RESOLUTION 2018-094
Moved by Councillor Brunton; Seconded by Councillor Crossman:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the Public Works Superintendent’s five year plan for bridge and culvert renewal.
(Carried)

7.2.3. Approve AORS/GFTI
RESOLUTION 2018-095
Moved by Councillor Crossman; Seconded by Councillor Brunton:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan authorizes the Public Works Superintendent to register Gary Coombs for the Association of Ontario Road Supervisors/Ground Force Training course in Rural Road Maintenance in Peterborough from March 8-9,  2018 in the amount of $695.00 plus HST, accommodations, mileage and expenses.
(Carried)

The PWS left the meeting.

7.3. Parks and Maintenance

7.3.1. Review of Community Centre Policy
Council directed the C-A to revise the policy.

7.3.2. Magnetawan Horticultural Society: request to waive Community Centre event fee
RESOLUTION 2018-096

Moved by Councillor Hetherington; Seconded by Councillor Crossman:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan approves the request from the Magnetawan Horticultural Society to use the Magnetawan Community Centre at no cost for a district-wide meeting to be held on May 17, 2018.
(Carried)

Council directed the C-A to send a letter to the Horticultural Society approving their request and encouraging the Society to bring any ideas for community betterment that they may have to the C-A.

7.4. Administration

7.4.1. Review of draft Zoning By-law updates
Council reviewed the draft zoning by-law updates and provided the following direction for staff to provide to the Municipal Planning Consultant:

  • Change the measurement of building height from “average natural grade to peak” to “subfloor of the first floor to mid-point of the roof”.
  • Ensure the table for non-complying dwellings is taken out and the new by-law states that the dwelling cannot encroach any further.
  • Ensure that storage containers are permitted in the industrial zone.

 

Council directed the C-A to invite the builders to the next council meeting and to ask the municipal solicitor about a storage container By-law.

 

7.4.2. 59 Golf Course Road: survey for purchase of municipal road allowance

Council directed the C-A to get a new sketch from the applicant and have the applicant complete the application in full and submit the required fees.

 

7.4.3. Hetherington/Bothams Rd: exchange of land
RESOLUTION 2018-097
Moved by Councillor Brunton; Seconded by Councillor Crossman:
WHEREAS  John Hetherington, the owner of lands at Con 10 Lot 16 in the Geographic Township of Spence, now in the Municipality of Magnetawan, has indicated a desire to exchange a portion of his lands beneath the travelled portion of Bothams Road for Magnetawan Original Road Allowance to the north of his lands; NOW THEREFORE BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan approves in principle the exchange of Original Road Allowance for lands beneath Bothams Road and owned by John Hetherington with the following provisions: THAT John Hetherington shall transfer to Magnetawan the lands identified as Part 3 and Part 4 on the draft survey as attached; THAT Magnetawan shall transfer to John Hetherington the lands identified as Part 1 on the draft survey as attached; THAT Magnetawan shall transfer to Mary Chanady, at Con 11 Pt Lot 16 PCL 7774, the lands identified as “Remnant Part 5” on the draft survey as attached; THAT the application fee shall be set at $500.00; THAT the deposit fee shall be set at $1,000.00; and THAT Council rescinds resolutions 2017-320 and 2017-329.

(Carried)

 

7.4.4. Cottage Country Seminar Series, April 5, 2018
RESOLUTION 2018-098
Moved by Councillor Hetherington; Seconded by Councillor Brunton:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan authorizes the Mayor and Clerk-Administrator to attend the Cottage Country Seminar Series in Bracebridge on April 5, 2018 at a cost of $125.00 plus HST and disbursements per attendee. (Carried)

7.5. Committee and Board Minutes
RESOLUTION 2018-099
Moved by Councillor Brunton; Seconded by Councillor Gray:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan adopts the following Committee and Board minutes: the January 10, 2018 meeting of the Magnetawan Community Development Committee; the January 18, 2018 meeting of the Magnetawan Waterways Committee; and the February 21, 2018 meeting of the Central Almaguin Planning Board. (Carried)

 

  1. 8. BY-LAWS

8.1. RESOLUTION 2018-100
Moved by Councillor Crossman; Seconded by Councillor Hetherington:
By-law 2018-15, being a By-law to confirm the proceedings of Council at the regular meeting of February 28, 2018 and the special meeting of March 6, 2018.
(Carried)

  1. 9. CORRESPONDENCE

9.1. Town of Kearney: Resolutions re., building department

9.2. District of Parry Sound Municipal Association: 2018 Spring Meeting registration
RESOLUTION 2018-101
Moved by; Seconded by:
BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan authorizes Linda Saunders, Sam Dunnett, Andrew Farnsworth, Charlie Gray, Tim Brunton, Nicole Fraser, Jack Crossman and John Hetherington  to attend the 2018 District of Parry Sound Municipal Association in Powassan on April 27, 2018 at a cost of $30.00 plus disbursements per attendee. (Carried)

9.3. North Bay Mattawa Conservation Authority: 2018 Municipal Conference

9.4. Eastholme: 2018 operating budget and levy apportionment

9.5. Ministry of Municipal Affairs: changes to the land use planning and appeal system

9.6. North Bay Parry Sound District Health Unit: comments to Ministry report on income security

9.7. Town of Essex: request to AMO/ROMA, closed schools offered to municipalities for a dollar

Council directed the C-A to bring this item back to the next council meeting for a resolution of support.

9.8. North East LHIN: renewed strategic direction

9.9. From the Correspondence Folder (not included in package)

9.9.1. Eastholme 2017 Financial Statements

9.9.2. Parry Sound Area Community Business & Development Centre 2017 Financial Statements

  1. 10. UNFINISHED BUSINESS

 

  1. 11. ADDENDUM

  1. 12. ACCOUNTS PAYABLE FOR PAYMENT APPROVAL
    RESOLUTION 2018-102

Moved by Councillor Crossman; Seconded by Councillor Brunton:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves for payment the Accounts Payable and Payroll for the period February 15 to February 28, 2018 in the amount of $219,111.28. (Carried)

  1. 13. CLOSED SESSION
    RESOLUTION 2018-103

Moved by Councillor Gray; Seconded by Councillor Brunton:

BE IT RESOLVED THAT  the Council of the Municipality of Magnetawan moves to a closed session at 4:00 P.M., pursuant to Section 239(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, as the subject matter being considered consists of: (d)          labour relations or employee negotiations (being to discuss landfill staffing requirements; being to hold performance review discussions); and (i)          a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization (being to discuss a commercial business proposed in the Municipality) (Carried)

 

RESOLUTION 2018-104

Moved by Councillor Crossman; Seconded by Councillor Gray:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan returns to open session at 4:40 P.M. (Carried)

RESOLUTION 2018-105
Moved by Councillor Gray; Seconded by Councillor Hetherington
BE IT RESOLVED THAT the Council of the Municipality of Magnetawan approves such salary increases as directed by Council in the closed session, retroactive to January 1, 2018.
(Carried)

  1. 14. QUESTION PERIOD FROM THE PUBLIC

  1. 15. NEXT MEETING OF COUNCIL

Wednesday, March 28, 2018 at 1:00 P.M., Magnetawan Community Centre.

  1. 16. ADJOURNMENT

RESOLUTION 2018-106

Moved by Councillor Brunton; Seconded by Councillor Crossman:

BE IT RESOLVED THAT the Council of the Municipality of Magnetawan adjourns this meeting at 4:45P.M. (Carried)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

_____________________________________________________________________________________

Sam Dunnett, Mayor                                                                          Date

 

 

 

 

 

 

 

____________________________________________________________________________________

Andrew Farnsworth, Clerk-Administrator                                                     Date

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